PowerPoint allows the user to print presentations in various forms. These forms could be used by both the user and the audience and it is advisable to explore the different forms.

To print a presentation, go to the File in the menu bar and click on Print.

In the Print dialog window, several options will be available to you. See the graphic below to learn the various areas of the Print window.

In the area that asks you to Print What, there are four forms to choose from. Just click on the down arrow next to the text box under Print What. Each form has a unique purpose. The different types of print are given below.

• Slides - Prints the entire slide on one page. Used for creating overhead transparencies.
• Handouts - Prints 2, 3, 4, 6, or 9 slides on one page. Also, allows you to choose Horizontal (left-right) or Vertical (up-down) layout. Used mainly to distribute a copy of the presentation to the audience.
• Notes Pages - Prints a copy of the slide on the upper half of a page and typewritten notes on the lower half of the page. Used mainly by presenters to help them keep on track and cover information that is vital.
• Outline View - Prints an outline of the text divided by each slide. Only the text will be shown in this form. Graphics will not be printed. Used mainly by presenters to keep on track.